Spanish Room at Christian Liberty Academy - Program Terms & Conditions
2026–2027 Program Year
1. Program Overview
Spanish Room LLC provides Spanish language enrichment classes for eligible Kindergarten through 4th Grade students at Christian Liberty Academy (CLA).
The program offers engaging, age-appropriate Spanish instruction on campus, coordinated with CLA's academic and summer schedules.
Spanish Room LLC is the provider responsible for its instructional services, enrollment administration, and tuition billing.
2. Continuous Enrollment
Students may enroll during the program year, subject to class availability and appropriate grade-level placement.
There is no minimum enrollment commitment. Families may discontinue participation at any time by following the cancellation policy below.
Parents and legal guardians are responsible for providing accurate student and contact information. Every participating child must be registered and covered by the appropriate tuition payment.
3. Tuition and Recurring Payments
Tuition is charged per student according to the selected enrollment option:
One class per week: $84 every four weeks.
Two classes per week: $166 every four weeks.
Tuition is automatically charged to the payment method authorized at checkout every 28 days. This is a four-week billing cycle, not a calendar-monthly payment.
Thanksgiving Break, Winter Break, and Spring Break are already considered in the program's tuition structure. Recurring payments continue during these scheduled breaks.
By enrolling, the parent or legal guardian authorizes the applicable recurring payments until the subscription is canceled or terminated.
Spanish Room will communicate any proposed tuition changes before they take effect and obtain any additional consent required by applicable law.
4. Cancellation Policy
Families may cancel enrollment at any time, without a cancellation penalty or minimum-term commitment.
To avoid the next scheduled recurring charge, parents should submit their cancellation request at least 14 calendar days before the next billing date.
Cancellation requests may be submitted by email to raquel@spanishroom.com or through any online cancellation mechanism made available by Spanish Room.
Spanish Room will acknowledge the request in writing and confirm the applicable cancellation date.
Requests submitted less than 14 days before the next billing date will be processed as promptly as possible, subject to applicable law and the payment system's requirements. Spanish Room will not impose a separate cancellation penalty.
Cancellation does not automatically result in a refund of tuition already paid for a current billing period, except where a refund or adjustment is required by law or otherwise provided under these terms.
5. Missed Classes and Tuition Adjustments
Tuition covers participation in an ongoing enrichment program rather than individual attendance.
A student's absence does not automatically qualify for a refund, credit, or reduction in tuition.
Spanish Room offers make-up opportunities under the policies below.
If Spanish Room cannot provide paid services and no suitable alternative is available, an appropriate tuition adjustment or refund will be considered in accordance with applicable law.
6. Student Absences and Make-Up Classes
If a student misses a scheduled Spanish class, the parent or guardian may request a make-up session by sending a written note with the student.
The student should deliver the note to the Spanish teacher before attending a replacement class.
The teacher will assign an appropriate make-up session based on the student's grade, class schedule, and available space.
Make-up classes require prior arrangement and are subject to availability. Placement in a particular class or on a particular date is not guaranteed.
7. School Closures and Schedule Changes
If a regularly scheduled Spanish class is canceled because of a CLA closure or school scheduling change, Spanish Room will notify the affected families and coordinate a replacement class with CLA.
Replacement classes will preferably be scheduled on Fridays. If a Friday is unavailable, Spanish Room will communicate an alternative arrangement.
Make-up sessions are subject to school approval, facility availability, and applicable safety procedures.
8. Program Calendar and Summer Participation
The program is planned to operate during the academic year and continue through July in coordination with CLA's summer programming.
Summer class schedules and availability are subject to confirmation by CLA and Spanish Room.
No regular classes are planned for August.
Spanish Room will communicate the procedure for ending the annual billing period and any applicable final tuition adjustment before the conclusion of July. Parents should not assume that recurring subscriptions stop automatically unless they receive confirmation.
9. Parent Communication and Digital Learning Resources
Spanish Room may provide supplemental educational resources, including YouTube videos, vocabulary activities, songs, interactive games, and original Spanish Room learning materials.
Spanish Room may use a WhatsApp Channel, its website, or other educational platforms to share learning resources and program announcements.
Participation in a WhatsApp Channel is optional and is not required for enrollment.
Families will receive instructions for accessing available resources. Essential program notices will also be communicated through an appropriate direct channel.
Digital resources may vary by lesson and grade level. A new video or activity is not guaranteed after every class.
Some educational resources are hosted by third-party services and remain subject to their access requirements and terms of use.
10. Educational Materials and Copyright
Original teaching materials, worksheets, games, and videos created by Spanish Room are provided for personal, noncommercial educational use by enrolled students and their families.
These materials may not be sold, publicly redistributed, republished, or used commercially without prior written authorization.
Third-party videos, games, and other resources remain subject to their respective owners' copyright and licensing terms.
11. Student Conduct
Students are expected to follow applicable CLA rules, classroom safety procedures, and reasonable instructions from Spanish Room teachers.
If a student's conduct significantly disrupts instruction or creates a safety concern, Spanish Room will communicate with the parent or guardian and coordinate with CLA as appropriate.
Participation may be suspended or discontinued when reasonably necessary for safety. Any applicable adjustment for prepaid services will be reviewed in accordance with law and the circumstances.
12. Student Supervision and Safety
Spanish Room will coordinate classroom access, student transitions, and supervision arrangements with CLA.
Students must follow the school's procedures when moving between their regular classrooms, Spanish classes, and other activities.
Spanish Room will follow applicable school safety and emergency procedures while providing instruction on campus.
13. Health Information and Emergencies
Parents and guardians should provide information reasonably necessary for their child's safe participation.
Spanish Room will coordinate with CLA's established procedures concerning illness, injury, emergency communication, and student safety.
Health-related information will be handled with appropriate confidentiality and shared only when reasonably necessary for safety, program administration, or compliance with applicable law.
14. Photography, Video, and Student Privacy
Spanish Room will request separate, voluntary permission before using identifiable photographs, videos, or recordings of students for promotional purposes.
Permission for promotional media is not required for enrollment.
Student-identifying media will not be posted to a WhatsApp Channel or other program communication platform without appropriate authorization.
Parents may withdraw promotional media consent for future uses by contacting Spanish Room. Withdrawal may not affect materials already distributed.
15. Privacy and Registration Information
Information collected during registration will be used for enrollment, billing, scheduling, student safety, and communication.
Spanish Room will take reasonable measures to protect student and family information and limit access to individuals with a legitimate administrative or safety-related need.
Information will not be used for unrelated promotional purposes without appropriate authorization.
16. Program Changes or Discontinuation
Spanish Room may need to modify class schedules, instructors, groups, or program arrangements because of school operations, enrollment, safety requirements, or circumstances beyond its reasonable control.
Families will receive reasonable advance notice when possible.
If the program is discontinued or paid services cannot be provided, Spanish Room will address any unused prepaid services through appropriate alternatives, adjustments, or refunds as required by applicable law.
17. Contact Information
Spanish Room LLC
Email: raquel@spanishroom.com
Phone: (224) 489-9387
Website: www.spanishroom.com
18. Parent or Guardian Acknowledgment
By completing enrollment, the parent or legal guardian acknowledges having reviewed these Program Terms & Conditions, including the recurring billing amount, four-week payment frequency, cancellation policy, and program participation requirements.
The parent or guardian agrees to the applicable policies and authorizes recurring tuition payments for the selected enrollment option.
The parent or guardian understands that Spanish Room operates its enrichment program in coordination with CLA and that classes are subject to applicable school scheduling and safety procedures.